Executive Secretary / Office Coordinator
Department: Administration – KJ Media
Reports to: Executive Director

Role Purpose

To provide administrative and secretarial support to the Executive Director, ensuring smooth coordination of office operations, schedules, and personal logistics. The role includes managing calendars, organizing bookings, and handling both professional and personal tasks when required.

Key Responsibilities

Office & Schedule Coordination

• Manage the Executive Director’s daily calendar, meetings, and appointments.
• Organise office schedules and follow up on tasks and deadlines.
• Handle correspondence, filing, and record-keeping.

Travel & Booking Arrangements

• Book flights, hotels, and other related travel arrangements for the Executive Director and their family as needed.
• Coordinate with travel agencies to secure the best options.
• Keep accurate records of travel and accommodation.

Administrative & Personal Support

• Perform daily secretarial tasks and general office coordination.
• Assist with personal reservations and bookings (restaurants, hotels, services).
• Act as a communication link between the Executive Director and staff/clients when delegated.

Optional (Plus Skills)

• Assist in basic bookkeeping or expense tracking if knowledgeable in accounting.
• Support finance with simple administrative financial tasks.

Skills & Competencies

• Strong organisational and multitasking skills.
• Excellent command of English (spoken & written).
• Proficiency in MS Office (Word, Excel, Outlook) or Google Workspace.
• High discretion and confidentiality.
• Flexibility with working hours.

Qualifications

• Previous experience as a secretary, office coordinator, or administrative assistant (1–2 years preferred).
• Experience in travel booking is an advantage.
• Nationality: Preferred foreign national.

Work Conditions

• Contract Type: Full-time.
• Working Hours: 48 hours per week, as determined by the Executive Director.
• Work Location: KJ Media offices, with flexibility as required.
• Salary Range: QAR 2,000 – QAR 3,000 .

send your cv through whatsapp: +974 31000809

Job Type: Full-time

Pay: QAR1,500.00 - QAR3,000.00 per month