The Project Support Specialist plays a key role in coordinating and supporting manpower outsourcing projects, including recruitment, mobilization, and administrative functions. The role involves end-to-end coordination with clients, project teams, and internal departments to ensure timely sourcing, deployment, and management of manpower for various projects, particularly in the Oil & Gas and industrial sectors.

Key Responsibilities: Project Coordination & Support

·        Support the planning, execution, and monitoring of manpower outsourcing projects.

·        Coordinate with clients regarding project requirements, schedules, and manpower planning.

·        Maintain project-related documentation, timesheets, and reports.

·        Ensure timely mobilization and demobilization of workforce as per project timelines.

·        Prepare and update project status reports and manpower deployment trackers.

·        Assist in preparing tenders, proposals, and manpower quotations.

Recruitment & Sourcing

·        Identify, source, and shortlist qualified candidates as per client and project requirements.

·        Coordinate with recruitment agencies, online portals, and internal databases for candidate sourcing.

·        Conduct initial screening and arrange interviews in coordination with the client.

·        Ensure all documentation (CVs, certificates, experience letters, etc.) are complete and accurate before submission.

·        Maintain and update the candidate pool and recruitment tracking sheets.

·        Support the visa processing and onboarding formalities for selected candidates.

Administrative & Coordination Duties

·        Coordinate with HR, finance, and logistics departments for project-related requirements.

·        Ensure compliance with company and client HSE, quality, and operational policies.

·        Track project costs and ensure accurate invoicing as per contract terms.

·        Prepare minutes of meetings and follow up on pending actions.

Desired Skills & Experience

Qualifications and Skills:

·        Bachelor’s Degree in Business Administration, Human Resources, or Engineering.

·        Minimum 3–5 years of experience in project coordination and recruitment, preferably in manpower outsourcing or Oil & Gas sectors.

·        Proven experience in sourcing technical and non-technical manpower for large-scale projects.

·        Proficiency in MS Office (Excel, Word, PowerPoint) and recruitment portals (e.g., Naukri Gulf, Indeed, LinkedIn).

·        Excellent communication, organizational, and interpersonal skills.

·        Ability to multitask and handle tight deadlines efficiently.

Knowledge of visa processing, mobilization, and client documentation requirements in GCC is an advantage.

Key Competencies:

·        Strong sourcing and recruitment ability

·        Project coordination and follow-up

·        Client and candidate relationship management

·        Documentation accuracy and attention to detail

·        Proactive and result-oriented approach

·        Team collaboration and adaptability