Executive Secretary to the CEO & General Manager

Location: Doha, Qatar
Employment Type: Full-Time

We are seeking a highly organized, proactive, and professional Executive Secretary to provide comprehensive administrative and executive support to the Chief Executive Officer (CEO) and General Manager (GM). The ideal candidate will possess exceptional communication, organizational, team player , and multitasking skills, with the ability to handle confidential information with the highest level of integrity.

Key Responsibilities

• Manage the CEO's and GM's calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
• Screen phone calls, emails, and correspondence, ensuring timely follow-up and responses.
• Draft, proofread, and manage professional correspondence, reports, presentations, and other business documents.
• Maintain confidential records, files, and executive documentation.
• Coordinate with internal departments and external stakeholders on behalf of the CEO and GM.
• Track action items and follow up with relevant teams to ensure timely completion.
• Organize business travel, accommodation, transportation, and expense reports.
• Prepare reports, presentations, and dashboards for management meetings.
• Assist in organizing board meetings, client meetings, company events, and executive visits.
• Maintain office supplies and ensure the executive office operates efficiently.
• Handle sensitive and confidential information with complete discretion.
• Perform other administrative and executive support duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience as an Executive Secretary, Executive Assistant, or in a similar role supporting senior management.
• Experience supporting C-level executives is highly preferred.
• Excellent verbal and written communication skills in English.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, time management, and multitasking abilities.
• High attention to detail and accuracy.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Professional appearance and excellent interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Can work with teams and act as a bridge between management and teams.

Preferred Qualifications

• Previous experience in Qatar or the GCC.
• Knowledge of business correspondence and corporate documentation.
• Experience using ERP systems such as Odoo is an advantage.
• Valid Qatar Driving License is an added advantage.

Key Competencies

• Professionalism and integrity
• Excellent communication skills
• Strong organizational and planning abilities
• Time management and prioritization
• Problem-solving and decision-making
• Adaptability and flexibility
• Attention to detail
• Confidentiality and discretion
• Customer service mindset

What We Offer

• Competitive salary package
• Career growth opportunities
• Professional and collaborative work environment
• Opportunity to work closely with senior leadership

Location: Doha, Qatar

Experience: 5+ years

Application Process

Interested candidates may apply through  send their updated CV to jobs@aiss.tech with the subject line:

Application – Executive Secretary to CEO & General Manager

Pay: QAR7,000.00 - QAR8,000.00 per month