Project Document Controller
Location: Doha, Qatar
Employment Type: Full-Time
Candidate Eligibility: Local candidates currently residing in Qatar
About the Role
We are seeking an experienced Project Document Controller to manage and control project documentation for engineering, construction, and fit-out projects. The role will be responsible for maintaining accurate document records, controlling revisions, managing document workflows, coordinating technical submissions, and ensuring the smooth flow of information between project stakeholders.
Key Responsibilities
- Manage and organize all project documents in accordance with approved document control procedures.
- Register, classify, distribute, and archive correspondence, drawings, reports, and technical documents.
- Maintain accurate document numbering and filing systems.
- Manage the submission, review, approval, and distribution of Submittals, Drawings, RFIs, Reports, and other project documents.
- Maintain strict version and revision control and ensure teams use the latest approved documents.
- Coordinate with design teams, consultants, contractors, and project personnel to ensure effective document flow.
- Maintain document logs and monitor document status, including Submitted, Approved, Rejected, and Returned documents.
- Manage official correspondence, letters, transmittals, and document distribution.
- Retrieve and provide project documents and information efficiently when required.
- Ensure confidentiality, security, and proper access control of project documentation.
- Prepare periodic document control reports highlighting document status, pending actions, and delays.
- Support internal and external audits by providing required records and documentation.
- Manage digital document systems such as Aconex, SharePoint, EDMS, or equivalent platforms.
- Support the implementation and continuous improvement of project document management procedures.
Qualifications & Experience
- Diploma or Bachelor’s degree in Business Administration, Information Systems, or a related field.
- Graduate qualifications related to Project Management or Engineering are preferred.
- Certification in Document Control or Information Management is advantageous.
- Training or certification in Aconex, SharePoint, EDMS, or equivalent document management systems is preferred.
- 5–8+ years of experience in document control/document management.
- Proven experience within engineering, construction, or fit-out projects.
- Hands-on experience using Electronic Document Management Systems (EDMS).
- Experience handling engineering drawings, technical documents, submittals, RFIs, and project correspondence.
- Strong ability to manage large volumes of documentation accurately and efficiently.
- Experience supporting multiple projects or multidisciplinary teams is preferred.
- Qatar or GCC project experience is preferred.
- Good understanding of project document procedures and workflows.
Skills & Competencies
- Strong document control and records management skills.
- Excellent knowledge of EDMS and electronic document workflows.
- Strong understanding of document numbering, revision control, transmittals, and document registers.
- Excellent organizational skills and attention to detail.
- Strong proficiency in Microsoft Office, particularly Excel and Word.
- Ability to work under pressure and manage multiple priorities.
- Strong coordination and communication skills with consultants, contractors, and project teams.
- Good problem-solving and follow-up abilities.
- Fluent in Arabic and English with strong written and verbal communication skills.
Ready to Join Our Team?
If you have proven expertise in Project Document Control, EDMS, engineering/construction documentation, document workflows, revision control, and project coordination, we'd love to hear from you.
Apply through email your updated CV to careers@ariaholding.com.
Education:
Experience:
- document control / document management: 5 years (Required)
License/Certification:
- Document Control or Information Management (Required)
Location: