We are looking for a detail-oriented Quotation & Procurement Coordinator to support our electrical trading business. The candidate will be responsible for preparing customer quotations, obtaining competitive prices from suppliers and other trading companies, comparing purchase prices, and coordinating with the sales team to ensure timely and accurate quotations.

Key Responsibilities

1. Customer Quotation Preparation

Receive customer inquiries from the sales team, email, and WhatsApp.

Prepare accurate quotations based on customer requirements.

Verify product specifications, quantities, brands, and availability.

Coordinate with the sales team to ensure quotations are submitted on time.

Maintain proper records of customer inquiries and quotations.

2. Supplier Price Collection & Comparison

Contact manufacturers, distributors, and other electrical trading companies to obtain competitive purchase prices.

Send RFQs (Requests for Quotation) to multiple suppliers.

Compare supplier prices, stock availability, delivery schedules, and payment terms.

Negotiate with suppliers to obtain competitive prices.

Identify alternative suppliers when the requested materials are unavailable.

Maintain an updated database of supplier prices and contact details.

3. Sales & Procurement Coordination

Coordinate with the sales team regarding customer requirements and pricing.

Check current stock availability before requesting prices from external suppliers.

Calculate estimated material costs and prepare selling price recommendations based on company guidelines.

Follow up with suppliers regarding pending quotations and delivery commitments.

Coordinate with the purchasing department for material procurement.

Inform the sales team about price changes, material shortages, and delivery delays.

4. Documentation & Reporting

Maintain records of supplier quotations and price comparisons.

Update product prices in the company's ERP system as authorized.

Prepare daily reports on pending customer inquiries and supplier quotations.

Maintain proper documentation of supplier communications and pricing history.

Required Qualifications & Skills

Minimum 1–3 years of experience in electrical trading, quotation preparation, or procurement.

Good knowledge of electrical materials, including cables, wiring accessories, circuit breakers, industrial sockets, and electrical accessories.

Familiarity with electrical brands such as MK, Schneider, Eaton, Honeywell, and other major manufacturers is an advantage.

Proficiency in Microsoft Excel, Outlook, and ERP software.

Ability to read and understand customer RFQs, material specifications, and BOQs.

Good communication and negotiation skills.

Strong numerical skills and attention to detail.

Ability to handle multiple inquiries and work under pressure.

Previous experience in the Qatar electrical trading market is preferred.