Executive Assistant / Office Administrator A newly founded company is looking for an experienced and well-organized Executive Assistant / Office Administrator to support management and handle the day-to-day administrative and operational requirements of the office. The role requires a practical, hands-on person who can independently manage a variety of office tasks, including administration, documentation, basic accounting, logistics, and coordination with suppliers and clients. Key Responsibilities: - Provide executive and administrative support to management - Manage correspondence, emails, documents, filing, and office records - Prepare quotations, purchase orders, pro forma invoices, invoices, and other commercial documents - Maintain basic accounting records, expense tracking, petty cash, and supporting documentation - Coordinate with suppliers, clients, freight forwarders, and courier companies - Prepare and follow up documentation required for shipments, deliveries, and imports - Maintain organized electronic and physical filing systems for projects, suppliers, purchases, and accounts - Follow up on orders, deliveries, payments, and general office requirements - Assist with meeting arrangements, schedules, travel, and general management requirements - Handle other day-to-day administrative and office coordination tasks as required Requirements: - Minimum 3 years of relevant experience in office administration, executive assistance, logistics coordination, or a similar role - Previous experience with basic accounting and commercial documentation - Familiarity with shipping and logistics documentation is preferred - Good knowledge of Microsoft Office, particularly Outlook, Word, and Excel - Strong written and spoken English - Organized, detail-oriented, responsible, and able to follow up on tasks independently - Good communication and coordination skills - Previous experience in Qatar or the GCC is an advantage We are looking for someone reliable, proactive, and versatile, who is comfortable taking responsibility for the everyday administrative and operational needs of a growing company.