Executive Administrative Assistant

Location: Doha, Qatar
Employment Type: Full-Time
Work Arrangement: On-Site
Reports To: CEO / Director

Position Overview

We are seeking a highly organized, professional, and reliable Executive Administrative Assistant to provide direct administrative, secretarial, and executive support to the CEO/Director.

The successful candidate will oversee executive schedules, correspondence, meetings, travel arrangements, documentation, and daily priorities while maintaining the highest standards of professionalism, confidentiality, accuracy, and efficiency.

Key Responsibilities

• Manage the CEO/Director’s calendar, appointments, meetings, and daily schedule.
• Handle emails, telephone calls, business correspondence, and confidential information with professionalism and discretion.
• Coordinate business travel, hotel reservations, transportation, and meeting arrangements.
• Prepare and organize reports, presentations, letters, and other executive-level documents.
• Coordinate with internal departments, clients, business partners, and external stakeholders.
• Support special projects, executive assignments, and other business-related initiatives.
• Maintain accurate, organized, and confidential records, files, and documentation.
• Monitor pending tasks, track deadlines, and ensure timely follow-ups and completion of assignments.
• Provide comprehensive executive secretarial, personal assistance, and administrative support.
• Carry out other administrative and operational duties as assigned by the CEO/Director.

Requirements and Qualifications

• Proven experience as an Executive Assistant, Executive Secretary, Personal Assistant, or in a similar role.
• Previous experience supporting a CEO, Director, or senior executive is highly preferred.
• Strong organizational, coordination, communication, and time-management skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills in English.
• High standards of professionalism, confidentiality, discretion, and integrity.
• Ability to work independently, handle multiple priorities, and perform effectively in a fast-paced environment.
• Excellent attention to detail, follow-up, and problem-solving abilities.
• Proactive, dependable, well-organized, and service-oriented, with a professional attitude.
• Immediate availability to join is mandatory.
• Candidates from the Philippines are preferred.

How to Apply

Interested candidates may submit their applications through email their updated CV directly to josua@oissggroup.com.

Applicants are encouraged to highlight their relevant experience in executive administration, secretarial support, calendar management, and personal assistance.

Important Notice: Telephone applications and inquiries will not be entertained. Only applications submitted through the specified channels will be considered.

Application Question

Are you available to join immediately?

Please clearly indicate your availability when submitting your application.