Administrative Assistant – SAP / ERP & Accounts Support

Company: GS Group Ltd.
Location: Doha, Qatar
Employment Type: Full-Time
Experience: 2–5 years
Joining: Immediate Joiner Preferred

About the Position

GS Group Ltd. is looking for a detail-oriented, organized, and reliable Administrative Assistant with practical knowledge of SAP or other ERP systems and experience in administrative and basic accounting operations.

The ideal candidate must be capable of preparing and processing Purchase Orders (POs), invoices, quotations, and other business documents. The candidate should also have experience handling Accounts Payable (AP), Accounts Receivable (AR), maintaining records, and supporting the company's daily administrative and financial operations.

Key Responsibilities

SAP / ERP & Documentation

• Use SAP or other ERP systems to process and maintain business transactions.
• Create, prepare, and process Purchase Orders (POs).
• Prepare and issue invoices and quotations.
• Enter and update supplier, customer, and transaction information in the system.
• Maintain accurate records of purchases, sales, invoices, and payments.
• Monitor purchase orders and coordinate with suppliers regarding order status.
• Verify documents and ensure information is accurate before processing.

Accounts Payable & Receivable

• Assist in managing Accounts Payable and Accounts Receivable.
• Prepare and monitor supplier payment records and customer outstanding balances.
• Follow up on pending invoices and overdue payments.
• Coordinate with suppliers and customers regarding invoices, payment terms, and statements.
• Assist with payment tracking, reconciliation, and account records.
• Maintain organized financial documentation for internal reference and reporting.
• Support the finance team with basic accounting and administrative tasks.

General Administrative Duties

• Handle daily office administration and documentation.
• Prepare letters, reports, quotations, spreadsheets, and other business documents.
• Maintain organized digital and physical filing systems.
• Coordinate with internal departments, suppliers, and customers.
• Assist with emails, correspondence, scheduling, and meeting arrangements.
• Track office requirements and support general operational activities.
• Perform other administrative duties assigned by management.

Qualifications & Experience

• 2–5 years of relevant experience in administration, accounts support, or a similar position.
• Practical working knowledge of SAP or another ERP system is required.
• Experience creating and processing Purchase Orders, invoices, and quotations.
• Working knowledge of Accounts Payable and Accounts Receivable.
• Basic understanding of accounting procedures and financial documentation.
• Good knowledge of Microsoft Excel, Word, and Outlook.
• Strong numerical, organizational, and documentation skills.
• Excellent attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to multitask, prioritize workload, and meet deadlines.
• Trustworthy, responsible, and able to handle confidential business information.
• Good command of English, both written and spoken.
• Candidates currently residing in Qatar are preferred.

Essential Technical Skills

• SAP / ERP systems.
• Purchase Order (PO) creation and processing.
• Invoice preparation and processing.
• Quotation preparation.
• Accounts Payable (AP).
• Accounts Receivable (AR).
• Supplier and customer account coordination.
• Payment tracking and follow-ups.
• Microsoft Excel and Microsoft Office.
• Data entry and document management.

Salary & Benefits

• Salary will be discussed based on experience and qualifications.
• Opportunity to work with an established distribution and business operations team.
• Professional development and career growth opportunities.

Important Application Requirement

Applicants must submit a CV with a clear, recent professional photograph.

CVs WITHOUT a photograph will NOT be entertained or considered.

Applicants should clearly mention:

• SAP / ERP systems previously used.
• Experience creating POs, invoices, and quotations.
• Accounts Payable and Accounts Receivable responsibilities.
• Previous companies and relevant administrative experience.

How to Apply

Interested candidates may send their CV through:

Email: hr@gsgroup.ltd

Please mention "Administrative Assistant – SAP / ERP" in the application.

Position Summary

• Position: Administrative Assistant – SAP / ERP & Accounts Support
• Company: GS Group Ltd.
• Location: Doha, Qatar
• Experience: 2–5 years
• SAP / ERP Knowledge: Required
• Accounts Payable & Receivable: Required
• Employment: Full-Time
• Joining: Immediate Joiner Preferred

Pay: From QAR3,000.00 per month