Executive Administrative Assistant

Location: Doha, Qatar
Employment Type: Full-Time
Work Arrangement: On-Site
Reports To: CEO / Director

Position Overview

We are seeking a highly organized, professional, and dependable Executive Administrative Assistant to provide comprehensive executive, secretarial, personal, and administrative support to the CEO/Director.

The successful candidate will be responsible for overseeing executive schedules, managing correspondence, coordinating meetings and travel arrangements, preparing documentation, and handling daily priorities while maintaining the highest standards of professionalism, confidentiality, accuracy, and efficiency.

Key Responsibilities

• Manage the CEO/Director’s calendar, appointments, meetings, and daily schedules, ensuring efficient coordination and prioritization of activities.
• Manage emails, telephone calls, business correspondence, and confidential communications with professionalism and discretion.
• Arrange business travel, including flight bookings, hotel accommodations, transportation, and meeting itineraries.
• Prepare, review, format, and organize executive reports, presentations, letters, correspondence, and other business documents.
• Coordinate and communicate with internal departments, clients, business partners, and external stakeholders on behalf of the CEO/Director.
• Provide administrative support for special projects, executive assignments, and business initiatives.
• Maintain accurate, well-organized, and confidential company records, files, and executive documentation.
• Monitor outstanding matters, track deadlines, and ensure timely follow-ups and completion of assigned tasks.
• Provide direct executive secretarial, personal assistance, and general administrative support to the CEO/Director.
• Undertake additional administrative, operational, and business-related responsibilities as assigned by the CEO/Director.

Requirements and Qualifications

• Proven experience as an Executive Assistant, Executive Secretary, Personal Assistant, or in a similar administrative role.
• Previous experience providing direct support to a CEO, Director, or senior-level executive is highly preferred.
• Excellent organizational, coordination, communication, and time-management skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills in English.
• Excellent professional conduct, discretion, confidentiality, and integrity.
• Ability to work independently, manage multiple responsibilities, and perform effectively in a fast-paced environment.
• Strong attention to detail, follow-up, and problem-solving skills.
• Proactive, reliable, well-organized, and service-oriented, with a positive and professional attitude.
• Immediate availability to join is mandatory.
• Philippines origin candidates are highly preferred

How to Apply

Interested candidates may submit their applications through Indeed or send their updated CV directly to:

Email: josua@oissggroup.com.

Applicants are encouraged to highlight their relevant experience in executive administration, secretarial support, calendar management, travel coordination, and personal assistance.