We are hiring an Account and Admin Assistant with exerience in Construction projects ... SAP Experience needed.

Office Administration and  accountsing operations  experience is mandatory.

Driving license will be an advantage .

Work location is in Mesaieed. 

Please share CVs to email id below. 

jobs.skantecqatar@gmail.com

Please mention your position in Subject line.

VISA To be transferred to Company 

Please check Job Description below before applying .

Job responsibilities as below.

Handling all incoming invoices 

Verify and check supplier’s invoices prior to registering.

Disseminate invoices for approval of the authorized signatory

Upload online payment of invoices after obtaining approval of invoices

Maintain bank files and invoice register

to ensure and assist in the timely reporting of the group reporting and local requirements. (Audit, taxation, any relevant local requirements)

to ensure the company’s asset, liabilities, profit and loss, share capital and equity are correctly stated

to maintain and highlight the cash flow / position of the company

Support in liaising with local bookkeeping company and HQ accounts department;

Support in (commercial) reporting tasks (etc. SCR)

Support in tracing of insurance / NC relevant tasks

Support to ensure that all activities are performed in accordance with internal policies and procedures and applicable Anti-Trust legislation and in compliance with company policies pertaining to corruption.

Deputize for other department roles as required by Site Commercial Manager

Define mobilization and demobilization plan of temporary site facilities 

Organization and coordination of maintenance and cleaning (e.g. office, outside facilities, car pool, IT, waste).

Organization and coordination of workplaces and equipment (e.g. office equipment, workplace and IT equipment)

Site access application / Time Keeping System

Assistance in case of local health treatments 

Administration of working hours – preparing all relevant data within his/her area of competence for preparation of the weekly and monthly site reports

Compilation of contract documents

Administration of (Site) Access Control System – Registration of personnel

Assist QA/QC department to send out Invitation of Inspection to client

office, pantry and aircond maintenance with contactor

Preparation of letters for subcontractor

Submit monthly manhours report

Keeping track of office stationeries and consumables

Request quotation from supplier/vendors for non-plant material 

Verifying vendor/supplier invoices

To welcome new joinees to site office and organize their sitting arrangement