The Administrative Secretary will provide comprehensive administrative and personal support to the General Manager (GM). This role requires a high level of professionalism, discretion, and organizational skill to ensure that all business and personal affairs of the GM are handled efficiently and confidentially.

Key Responsibilities:

Administrative Support:

• Manage the GM’s calendar, appointments, and daily schedule.

• Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items.

• Handle all correspondence, emails, and phone calls on behalf of the GM.

• Prepare reports, memos, and presentations as required.

• Maintain and organize files, records, and confidential documents.

• Liaise with internal departments, clients, and external partners professionally.

Personal Assistance:

• Assist the GM with personal tasks, travel arrangements, reservations, and family-related matters when required.

• Handle confidential and sensitive information with the highest level of discretion.

• Coordinate logistics for personal and professional events or trips.

Operational Support:

• Support in organizing company functions, meetings, and events.

• Monitor office supplies and coordinate administrative needs for the GM’s office.

• Perform other tasks as assigned to ensure smooth daily operations.

Desired Skills & Experience

• Bachelor’s degree in Business Administration or related field preferred.

• Minimum 3–5 years of experience as an Executive or Administrative Secretary, preferably supporting senior management.

• Excellent written and verbal communication skills in English (Arabic is an advantage).

• Strong organizational, time management, and multitasking abilities.

• High level of professionalism, confidentiality, and discretion.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Flexible, reliable, and able to adapt to changing priorities.