*Job Title:* Administrative | Document Control (Construction Background)

*Location:* Doha, Qatar

*Company:* BIM Design WLL

*Employment Type:* Full-time

*About the Role:*

We are looking for a detail-oriented and organized Administrative | Document Control professional to join our team in Qatar. The ideal candidate will have a solid background in construction or engineering environments and will be responsible for maintaining accurate project documentation, supporting administrative operations, and ensuring smooth coordination between departments.

*Key Responsibilities:*

Manage and control all project-related documents in accordance with company procedures and project requirements.

Ensure all drawings, correspondence and technical documents are properly filed, updated, and distributed.

Maintain an organized filing system (electronic and hard copies) for all project documents.

Track document submissions, approvals and revisions to ensure version control and prepare transmittals, submittals, templates and official letters.

Support project managers, engineers, and BIM teams with document preparation and administrative needs.

Handle internal and external communication related to documentation and project coordination.

Assist in preparing reports, presentations and project-related records.

Perform general administrative tasks such as scheduling, meeting coordination and record maintenance.

Work collaboratively with Managing Directors, Managers and colleagues across departments.

Ability to multitask and manage multiple priorities efficiently in a fast-paced environment.

Perform secretarial duties, including correspondence management, meeting preparation, travel coordination and purchasing of office supplies or other requirements.

Report closely to the Managing Directors and provide comprehensive administrative support as needed.

Provide HR support, including candidate sourcing, staffing coordination, and secondment arrangements.

Maintain staff records such as leave tracking and attendance monitoring.

Prepare official letters and documentation in line with company HR procedures and policies.

Assist in basic accounting tasks such as compiling end-of-month expense and financial reports.

Provide marketing support, including preparing prequalification documents and company profiles as required by the marketing department.

*Qualifications and Experience:*

Bachelor’s degree or diploma in Business Administration, Engineering, or a related field.

Minimum 3–5 years of experience in administration or document control, preferably in the construction or engineering sector.

Proficient in MS Office (Word, Excel, PowerPoint) and document control systems (e.g., Aconex, SharePoint, or similar).

Strong organizational and multitasking skills with attention to detail.

Excellent written and verbal communication skills.

Ability to work under pressure and meet deadlines in a fast-paced project environment.

*Requirements:*

Valid QID (transferable) is mandatory.

Available to join immediately or within short notice.

Preferred Pinoy

Prior experience with a construction or design consultancy is an advantage.

*What We Offer:*

Competitive salary and benefits package.

Opportunity to work with a professional and growing BIM and construction team.

Career development and growth opportunities.

*How to Apply:*

Interested candidates may submit their updated CV to hr@bimdesignllc.com with the subject line:

“Application – Administrative | Document Control (Qatar)”

Only shortlisted applicants will be contacted for an interview.

Job Types: Full-time, Contract

Contract length: 24 months

Application Question(s):

What is your expected salary?

Will you be able to join immediately if selected?

QID is valid and transferable?

How many years of experience do you have in Admin (Construction )