Doha, Qatar

Bin Al Sheikh Real Estate

Job Type: Full-time

Job Summary

Bin Al Sheikh Real Estate is looking for a highly organized and detail-oriented CRM & Admin Executive to support daily real estate operations. The ideal candidate will manage CRM systems, handle leads efficiently, and ensure smooth administrative coordination while supporting high-end client interactions.

CRM & Lead Management

• System Ownership: Manage and maintain the CRM database, ensuring 100% data accuracy.
• Inventory Control: Update property listings, upload high-quality media, and ensure all units are correctly marked as "Available," "Booked," or "Sold."
• Lead Distribution: Monitor incoming inquiries from all portals and social media; distribute them instantly to the sales and leasing teams based on company rotation rules.
• Performance Tracking: Prepare detailed analytics on lead sources, agent response times, and conversion rates for the management team.

Real Estate Administration & Compliance

• Contract Management: Draft and review Unified collaboration Contracts and any related admin work requested.
• Document Archiving: Maintain a digital and physical filing system for all related documents.

Operational & Executive Support

• Client Relations: Serve as the first step contact person with high-net-worth clients.
• Meeting Coordination: Organize internal briefings and external arrangements; prepare necessary collateral or "mood boards" for project presentations.+

Required Qualifications & Skills

• Experience: Minimum of 2–3 years of administrative or CRM experience specifically within the Qatar Real Estate market.
• Languages: Native or professional fluency in Arabic and English (both written and spoken) is essential.
• Technical Proficiency:
• Expertise in Microsoft Office (Excel, Word, PowerPoint).
• Hands-on experience with real estate portals and CRM software.
• Attributes:
• Exceptional attention to detail and a commitment to "zero-error" documentation.
• A proactive, "problem-solver" mindset with the ability to work independently.
• Strong professional etiquette suitable for a high-end corporate environment.

Key Performance Indicators (KPIs)

• Listing Quality: 100% accuracy of details and documentation across all portals.
• Lead Management: Response and distribution of new leads within 10–15 minutes of arrival.
• Reporting: Delivery of comprehensive weekly activity and inventory reports.
• Administrative Accuracy: Zero errors reported and information submitted.

Apply Now

Email: basrecruitment@binalsheikh.com