I City Services is looking for an experienced Administrative Coordinator to support our Hard Services (MEP) division. You will keep daily administration running smoothly, coordinate between supervisors, technicians, and clients, and support the preparation of tenders and commercial submissions.
Key Responsibilities
- Coordinate with MEP supervisors and client representatives on workforce performance and service delivery
- Prepare and compile tender documents, RFQs, quotations, and commercial submissions, and track submission deadlines
- Maintain tender, contract, and vendor / subcontractor records
- Prepare duty rosters for technicians and drivers
- Maintain monthly attendance and absence records and employee files
- Support the orientation and onboarding of new employees
- Follow up on accommodation and transport arrangements for staff
- Handle employee queries and complaints and escalate to the Head of Department
- Prepare reports, correspondence, and meeting records
- Carry out any other tasks and instructions from management
Requirements
- Background in Facility Management (Hard Services / MEP experience preferred)
- Minimum 3 years of experience in administration or coordination
- Working knowledge of tendering procedures (RFQ / RFP preparation, bid documents, submission requirements)
- Strong skills in MS Word, Excel, and Outlook
- Good written and spoken English; Arabic is an advantage
- Well organised, able to handle urgent requests from several managers
- Valid Qatar ID and ability to transfer sponsorship preferred
How to Apply
Interested candidates are invited to submit their updated CV to info@icity.qa | 51258738