Organizational Unit: Resource Management Unit

Classification: Internship

Duty Station: Doha, Qatar (CAS)

Type of Appointment: Full time (37.5 hours per week), 6 months with possibility of extension

Context:

Working under the overall direction of the Senior Resources Management Officer (SRMO) in Doha, Qatar and the direct supervision of the Administrative Officer (Staff Support), the intern will assist with the operational activities of the Mission within the Administrative Unit.

Objective of the internship: to provide students and recent graduates from diverse academic backgrounds with exposure to emergency, transition and recovery issues and a first-hand impression of the day-to-day working environment of IOM.

Functions / Key Results Expected:

The intern will assist within the Admin Unit as follows:

• Assist in preparing Staff Visas and Qatari IDs (QID) applications and renewals for IOM staff members and their dependents, including staff on TDY/STA, in accordance with the existing Standard Operating Procedures (SOPs) and ensuring proper maintenance of the records.
• Assist in preparation of documents related to conversion of staff driving licenses and clearance of shipments.
• Assist in photocopying and scanning of documents for e-filing including downloading of all newly issued visas from the portal, sharing with Admin team and ensuring proper maintenance of the database for all personnel on SharePoint.
• Coordinate with other RMU units, as necessary, to facilitate smooth operation of the Admin Unit.
• Attend internal meetings related to operational areas of IOM’s activities.
• Perform such other duties as may be assigned.

Deliverables:

· Up-to-date and maintained internal tracking system;

· Streamlined filing system for Admin processes;

· Efficient coordination between the other RMU Units and Admin Unit.

Desired qualifications:

Education and Experience:

The candidate should:

a. Be enrolled in the final academic year of Bachelor’s / Master`s level or equivalent.

b. be enrolled in a graduate school programme (second university degree or equivalent, or higher);

c. or have graduated with a university degree (not later than 1 year ago).

Graduation from the Qatar University would be an advantage.

· Technical mastery of the following software programs: MS Word, Outlook, Excel, PowerPoint.

· Excellent Communication skills

· Ability to handle routine and repetitive tasks

· Good organisational skills

· Flexibility and ability to work under pressure

· Ability to work effectively and harmoniously with colleagues within a team from varied cultures and professional backgrounds

Languages: Fluency in English is required.

How to apply:

Interested candidates are invited to submit their applications (CV, and a cover letter to the assignment) via the IOM’s Recruitment Platform: IOM Careers (oraclecloud.com)

following the link:

Only shortlisted candidates will be contacted.

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee).

Job Type: Full-time

Pay: QAR2,188.20 - QAR9,955.80 per month

Ability to commute/relocate:

• Doha: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Do you currently have an active case, or have you already submitted for a case, within the United States Refugee Admissions Program (USRAP), and/or the Special Immigrant Visa (SIV) program?
• Do you have a QID which is valid for more than 6 months from the date of application? If yes, what is your occupation and who is your sponsor?

Education:

• High school or equivalent (Required)

Experience:

• (with university degree) relevant working: 2 years (Required)
• (with Secondary School Diploma) relevant working: 4 years (Required)