SECRETARY TO CEO

Company: I Steel Engineering
Position: Secretary to CEO / Executive Secretary
Department: Executive Office / Administration
Reports To: Chief Executive Officer
Location: Qatar
Employment Type: Full-Time
Email: info@i-steelgroup.com

Job Summary

I Steel Engineering is seeking a highly organized, professional, and proactive Secretary to CEO to provide administrative, executive, and coordination support to the Chief Executive Officer.

The ideal candidate should possess excellent communication skills, strong organizational abilities, discretion, and experience handling executive schedules, confidential information, business correspondence, meetings, and management reporting.

Key Responsibilities

1. Executive & Administrative Support

• Manage the CEO's daily calendar, appointments, meetings, and schedules.
• Arrange and coordinate internal and external business meetings.
• Screen incoming calls, emails, and correspondence.
• Prepare letters, presentations, reports, and other executive documents.
• Handle confidential business and management information.

2. Meeting & Business Coordination

• Organize management meetings and prepare meeting agendas.
• Record minutes of meetings and monitor action items.
• Coordinate with department heads regarding management instructions and deadlines.
• Follow up on pending tasks, management decisions, and project updates.
• Coordinate business meetings with clients, consultants, suppliers, and stakeholders.

3. Documentation & Reporting

• Prepare professional business correspondence, reports, and presentations.
• Maintain executive records, contracts, correspondence, and important company documents.
• Assist in preparing management reports and business summaries.
• Organize documents and maintain an efficient electronic and physical filing system.

4. Communication & Coordination

• Serve as the primary coordination point between the CEO and internal departments.
• Communicate management instructions professionally and accurately.
• Coordinate with clients, consultants, contractors, and business partners.
• Support the CEO in tracking project progress, operational updates, and business commitments.

5. Travel & Office Management

• Arrange business travel, hotel bookings, meeting schedules, and itineraries.
• Coordinate executive visitors and official appointments.
• Support company events, presentations, and management activities.
• Perform other executive administrative duties assigned by the CEO.

Qualifications & Experience

• Bachelor's degree or diploma in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 3–5 years of experience as an Executive Secretary, Personal Assistant, or Secretary to Senior Management.
• Previous experience supporting a CEO, Managing Director, or General Manager preferred.
• Experience in engineering, construction, manufacturing, or corporate environments is an advantage.
• Excellent written and spoken English.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage confidential information with discretion.
• Strong multitasking, prioritization, and time-management abilities.
• GCC/Qatar experience preferred.

Required Skills

• Executive calendar and meeting management
• Professional business communication
• Report writing and correspondence
• Meeting minutes and action tracking
• MS Office and presentation preparation
• Document and records management
• Stakeholder coordination
• Confidentiality and professionalism
• Problem-solving and multitasking

How to Apply

Interested candidates may send their updated CV to:

Email: info@i-steelgroup.com
Subject: Application for Secretary to CEO – I Steel Engineering

Pay: QAR2,800.00 - QAR4,500.00 per month

Application Question(s):

• What is your expected salary range?